As many educational experts will tell you, having a strong administration team is integral to the success of any learning institution.

College AdministrationBecause this is the case, individuals interested in making a college or university a center of excellence and productivity should maximize the potential of the institution’s administration.

Here are four best practices for a successful college administration:

1. Set Clear Expectations. 

This should be the responsibility of the individual who is over the college administration staff as well as all other staff members with delegated authority. Setting clear expectations is effective for numerous reasons, including the fact that having a plainly defined list of rules and regulations for actions and attitudes gives employees a definable understanding of what is expected of them. Setting clear expectations is also efficacious because it can eliminate the anxiety and confusion that results when an administration doesn’t know whether their actions and behaviors are in keeping with the employer’s guidelines. If you want to determine whether the expectations that you establish have been understood by employees, a good test would be to ask one of them which goals are the most important for them to accomplish that year. If their answer is not at least tangentially related to the expectations outlined by the college administration staff leadership, then there is probably a misunderstanding about them. 

2. Implement the 80/20 Principle.

Although the 80/20 principle is often applied to the world of business, it is just as applicable to the world of education. Although broadly defined, the 80/20 principle states that organizations spend 80% of their time engaging in activities that wield little to no results. At the same time, they spend about 20% of their time doing things that engender the desired goal (These goals could be financial, social, or a plethora of other things). In maximizing on the 80/20 principle, a college administration can determine what assignments and activities are taking up 80% of their time and subsequently restructure them to engender more productivity. If this cannot be done, the administration can replace the activities that are not generating results with more effective operations. 

3. Make Use Computer Technology. 

As many technology experts know, the effective and informed use of computer technology can greatly enhance a staff’s productivity. Because this is the case, it is advantageous for college administration staff leaders to train employees on how to make use of new forms of technology that come into being. For example, teaching one’s administration to make use of school management software, like Vocado’s, can enable them to understand or complete procedures related to online student fee processing, class registration software, online fundraising and donations, and activity fund accounting. 

4. Stay Focused On Results. 

While this strategy may seem intuitively correct, it is important to understand some of the underpinnings that make it effective. Specifically, being results-driven is generally preceded by the implementation of goals designed to increase an organization’s efficacy or competence. As studies indicate, those who set goals are more successful because they have a clearly definable aim and will structure their actions and attitudes so it can be accomplished. When a college administration begins to focus on the results that it wants, the level of productivity can go up as distractions and mindless endeavors lose their grip on those determined to attain the end product that they desire. 

In the process of developing a results-driven mentality, it can be important to make sure that existing rules and regulations are meaningful and effective. Specifically, college administration leaders should make sure that such policies are actually related to making operations more effective. If any rules and regulations actually detract from the work ethic or efficacy of the administration, they should be amended for the purpose of generating the desirable results.

Once you understand and begin to implement principles designed to make your college administration staff more effective, you will be delighted to see that your organization acquires a level of unprecedented excellence. 

Deby Watch has worked closely with several renowned universities in the states and in Greece for the past 4 years to help administrations grow their efficiencies and train in school management software like Vocado’s. Before that she worked in the non profit sector as a project coordinator. She enjoys the combination of business tools with a “change the world for the better” mentality.

College Administration